Terms & Conditions

TERMS & CONDITIONS / RENTAL AGREEMENT

These Terms and Conditions Agreement (“Agreement”) governs all photo booth rentals provided by Desert Clicksy Studio (“Company,” “We,” “Us,” or “Our”) to the customer (“Customer,” “Client,” “You,” or “Your”).

By booking our services, paying a retainer, or allowing guests to use our equipment, you confirm that you have read, understood, and agree to be legally bound by this Agreement.

1. RENTAL PERIOD

Rental period begins at the agreed start time and ends at the agreed end time listed in your booking confirmation.
Additional hours beyond the contracted time will incur extra charges.
Children must be supervised at all times while using the booth.
The photo booth cannot be moved once set up (see Section 11).

2. BOOKING & PAYMENT

A non-refundable 30% retainer is required to secure your date.
Remaining balance is due 14 days before the event.
Bookings are confirmed only once the retainer is received and a written confirmation is issued.
Returned checks incur a $35 fee.

3. CANCELLATIONS

Customer Cancellation

14+ days before the event: All payments refunded except the retainer.
Within 14 days: All payments are non-refundable.
Partial refunds may be considered at the Company’s discretion.

Company Cancellation

If Desert Clicksy Studio must cancel due to illness, emergency, weather, or unforeseen circumstances, the Client will receive a full refund of all payments made.
Liability is limited solely to the amount paid.

4. RESCHEDULING POLICY

Rescheduling is subject to availability.
If the new date is unavailable, the cancellation policy (Section 3) applies.

Weather / Health Rescheduling

If the event must be canceled or postponed due to:

Severe weather
Emergency
Medical/health issues

The Client may reschedule one (1) time within 12 months, based on availability.

No refunds are issued for these cancellations.

5. EQUIPMENT USE

Equipment must be used only as instructed.
Client is responsible for:
Misuse
Negligence
Intentional damage
Client must pay repair, replacement, or service-interruption fees if damage occurs.

6. TECHNICAL ISSUES

In the event of a technical malfunction, liability is limited to a partial refund based on downtime.
No refunds for issues caused by venue limitations, including:
Insufficient power
Poor Wi-Fi
Signal interference
Environmental restrictions
Paper/ribbon changes under 20 minutes will be added back to your rental time.

7. VENUE SETUP REQUIREMENTS

Space Requirements

20 ft wide wall space
8 ft minimum ceiling height
20 ft open floor area for booth, backdrop, props, and guest flow

Power Requirements

Working 110V outlet within 15 ft of the setup area.

Outdoor Events

Client must provide:

A 12x12 canopy or fully shaded area (mandatory)
Flat, stable ground (cement, concrete, or level grass)
Power outlet or rent a Company power bank

8. LIABILITY & INDEMNITY

The Company is not liable for injuries, property damage, accidents or incidents involving:
Guests
Venue conditions
Props or equipment
Client is responsible for guest behavior and all incidents, including slip-and-falls.
Client agrees to indemnify and hold harmless Desert Clicksy Studio and its staff from any claims arising during the event.

9. INTELLECTUAL PROPERTY

Client Photo Rights

Client has personal-use rights to all photos from the event.

Company Property

All templates, layouts, software, booth designs, and digital content remain exclusive property of Desert Clicksy Studio.

Marketing Permission

Company may use selected event images for advertising unless declined in writing before the event.

10. PHOTO QUALITY DISCLOSURE

Minimum Distance

Guests must stand at least 5 ft from the camera/backdrop to prevent:

Blurriness
Distortion
Cropping
Loss of detail

Environmental Factors Affecting Photo Quality

Lighting conditions may cause:

Overexposure/underexposure
Shadows
Glare
Grain/noise
Light streaks

External flashes or other cameras may cause:

Washed-out faces
Color distortion
White-out glare

No Photo Guarantee

The Company cannot guarantee perfect or studio-grade photo quality if venue lighting or environmental conditions interfere.

11. DISCLAIMERS

Photo quality may be affected by:

Low lighting
Disco or colored party lights
Shadows/backlighting
LED/neon signage
Mixed lighting
Other camera flashes

Desert Clicksy Studio does not guarantee studio-grade image quality in such conditions.

12. EQUIPMENT PLACEMENT & MOVEMENT POLICY

Booth must remain in the exact location where the Company sets it up.
Equipment may not be moved by:
Client
Guests
Venue staff
DJs
Decorators
Photographers
Unauthorized movement may result in:
Immediate suspension of service
Damage fees
Termination with no refund
Additional penalty fee: $500

13. OUTDOOR SETUP REQUIREMENTS

To protect equipment:

Shaded / Covered Area

Booth must remain fully shaded.
Direct sun exposure is prohibited.

Surface Requirements

Level cement, concrete, flooring, or grass.
No slopes, sand, gravel, or uneven ground.

Weather Protection

The company may pause or stop service due to unsafe conditions (heat, wind, dust, rain).
No refunds for weather-related interruptions.

Optional Rentals

Canopy / Tent: $95
Power Bank / Generator: $75

14. MEDIA RELEASE & MARKETING CONSENT

1. Use of Photos & Videos

Desert Clicksy Studio may use event photos, videos, GIFs, and boomerangs for:

Marketing
Social media
Website galleries
Print materials
Advertising
Portfolios

All digital content produced remains Company intellectual property.

2. Host Responsibility

Client must inform all guests, including parents of minors, that photos may be used for marketing.

3. Minors

Children under 18 must be supervised.

Parents may opt-out by written request before the event.

4. OPT-OUT OPTION: If you DO NOT want your images used: You MUST notify us in writing within 24 hours at DesertClicksy@gmail.com. If we do not receive your written decline within 24 hours, we will assume you authorize marketing use.

5. Copyright

Clients may not sell, alter, or use images for commercial purposes without written permission.

6. No Compensation

Guests and clients will not receive compensation for marketing use of images.

15. LOAD-IN, LOAD-OUT & EQUIPMENT HANDLING

Load-In/Load-Out Access